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Voting Process

In the Code of Practice on electing trustees, the Pension Regulator states that the voting process must be fair, proportionate and transparent. These are principles that the Trustee has adhered to in designing the election process. This process is in 4 stages:

This process is in 4 stages. Click on the links below for more details:

  • 1 Nomination

    There are two elements to nominations:

    • Nominees must be eligible – To be eligible for election, nominated persons must be active members (i.e. contributing to the Plan), or be union representatives put forward by the Unions. Importantly, nominations must expect to continue to be pension members over at least the next year otherwise Trustees will resign before they have begun to make a difference.
    • Nominees must follow the nomination process – Two nominations will be required. Firstly, all three Member Nominated Directors (MNDs) will need to nominate themselves and secondly a supporting nomination from at least one active member, pensioner or union is required. At the time of nomination, letters are issued to all active members of the Plan inviting nominations. To nominate yourself you will need to contact Electoral Reform Services on 020 8889 9203 or customerservices@electoralreform.co.uk quoting ‘O2 Trustee’. You can only nominate during the nomination period – see Timetable
  • 2 Briefing sessions for nominated individuals

    Once the nomination period has closed, all those nominated must attend a briefing session. The purpose of this is to ensure that future Trustees fully understand the responsibilities they will have and the time acting as a Trustee will take up. Every effort will be made to accommodate nominees in setting up a briefing session but attendance is compulsory. The dates of these briefing sessions can be seen on the Timetable page. During this session nominees will be briefed on how to put together a short biography to issue along with voting packs so that voters can learn about the candidates. There will be five days following the briefing session where nominees may chose to withdraw from the elections.

  • 3 Voting

    Letters are sent to everyone eligible to vote (active members and pensioners) and there will be the option to either vote by post or electronically. Electoral Reform Services will be running the voting to ensure that it is officiated properly. Each person eligible to vote will have one vote for each available post.

    The Timetable details when you may expect to see this letter. In the event that you do not receive a letter and you believe you are eligible to vote you should contact the pensions centre who will assist (see help).

    Should the number of nominations be equal or less than the posts available, there will be no election and the nominations will automatically be appointed.

  • 4 Training and appointment

    The victorious Trustee(s) will provided with suitable training from O2 Pension Team and the Trustees’ advisers. Whilst there will be training prior to the first Trustee Meeting, training will be on going and the pace of trustee meetings will accommodate new trustees. To be formally appointed as a Trustee, a submission to Companies House will be made which appoints the individual as a Director of the O2 Pension Trustee Limited company. It will not be possible to appoint an individual who is disqualified or barred from acting as a company director.

Trustee Election Pages